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Collaboration tools (Groupware)

All email accounts come with Groupware functionality. Groupware combines the ability to share Address-book and Calendar Items/Tasks among groups of users with optional permission levels (Read/Write and Read-Only).

The system provides a complete Web-based Groupware system for users within your organization. The Groupware module also provides an Outlook-to-webmail synchronization utility, allowing Contacts and Calendar data to be shared between Outlook 2003/2000 and the Web-client.

Address Book features
Global
This is a group of Address-book entries representing every account on your email system.

Personal
The Personal Address-book allows users to separate personal contacts from Global and Shared contacts. These contacts can only be viewed by the individual user-account.

Shared
The Shared Address-book is similar to the Personal Address-book, with the additional functionality of sharing contacts with other users (or groups of users). Shared contacts can be assigned read/write permissions; enabling the users with whom the contacts are shared to modify the contact entries directly. Optionally, read-only access can be granted to allow the entry to be viewed by selected users, but can only be modified by the original owner.

Groupware Calendar:
The Calendar functionality of Groupware allows users to assign tasks to one another and set appointments (reminders). Permission level settings are provided, enabling the owner of a task to enable or restrict the recipients' ability to modify the task.

The Web-based Calendar and address-book can be synchronized to a desktop client running
Outlook 2000/2003.

Uses for Groupware:
You can create a global Calendar for your organization,
and notify everyone of meetings and important events.
You can schedule and share tasks with other employees, (especially useful for adhoc Groups working on a project where members will be added or removed during the project lifecycle).
You can post a schedule for selected Users or Groups.
For instance, create a Group for Sales and post sales leads and follow-ups to your sales team.
You can specify which users have read-only and read-write access to an appointment. In this way, you can allow only a specified set of people to alter the dates and details of appointments.


Calendar - Day View

 

Calendar - Month View

 

Address Book
 
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